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Free email signature generator. No sign-up.

Email Signature Generator Free, for Gmail & Outlook

Pick a template, add your details, photo and social links, and copy a professional signature into Gmail, Outlook or Apple Mail in a couple of minutes.

Live Preview

Real-time rendering. Click 'Copy Signature' when ready.

Signature Copied!
  • Gmail & Outlook ready
  • 31 templates
  • No sign-up
  • No watermark

How it works

How to make an email signature in 3 steps

  1. 1

    Choose a template

    Pick one of 31 designs, then set the font, colour and photo shape.

  2. 2

    Add your details

    Name, job title, company, phone, website, social links, and a banner or button if you like.

  3. 3

    Copy it into your email

    Click Copy Signature and paste it into Gmail, Outlook or Apple Mail settings.

Everything in one signature

Look professional in every email

Your signature is seen in every message you send. Make it consistent, clickable and on-brand.

Gmail, Outlook, Apple Mail

Copy once and paste into any email app. Step-by-step instructions below.

Any email app

31 templates

Modern, classic and minimal layouts with your colour, font and photo shape.

Templates

Clickable social icons

LinkedIn, X, Facebook and Instagram links that work in every inbox.

Social links

Banner and button

Promote an offer, a webinar or a booking link under your name.

Marketing

QR code and vCard

Add a QR code, or download a vCard so people can save your contact.

Contact

HTML and PNG

Copy the HTML for advanced setups, or download a PNG image.

Export

Step-by-step guides

Email signature guides

How to add your signature to Gmail

  1. Click Copy Signature in the generator.
  2. In Gmail, open Settings (the gear) → See all settings → General → Signature.
  3. Click Create new, paste with Ctrl+V (Cmd+V on a Mac), choose it as the default, and click Save changes at the bottom.

How to add your signature to Outlook

  1. Outlook on the web and new Outlook: Settings → Account → Signatures → New signature, then paste.
  2. Classic Outlook for Windows: File → Options → Mail → Signatures → New, then paste.
  3. Set it as the default for new messages and replies.

How to add your signature to Apple Mail

  1. Go to Mail → Settings → Signatures, select your account and click +.
  2. Paste the signature and untick Always match my default message font so your design is kept.

Tips for a signature that looks good everywhere

  1. Keep it short: name, title, company, one phone number and one website.
  2. Use a square or round photo with a plain background.
  3. Use one brand colour. Test by sending an email to yourself on your phone and computer.

Using your signature for marketing

  1. Add a banner or a call-to-action button that links to a booking page, offer or new product.
  2. Add a QR code that opens your website or contact card.

When to use HTML, PNG or vCard

  1. Copy Signature is best for Gmail, Outlook and Apple Mail.
  2. HTML is for email apps and CRMs that ask for HTML code.
  3. PNG is a picture of your signature; links in a picture aren't clickable, so use it for previews. vCard is a contact file people can save.

Use cases

Who uses the email signature generator

Professionals

A clean signature for job hunting and client work.

Small businesses

Matching signatures for the whole team.

Freelancers

Link your portfolio and booking page.

Sales and marketing

Promote offers with a banner in every email.

Real estate agents

Photo, phone and listings link up front.

Students

A professional signature for internship applications.

FAQ

Email signature questions, answered

Is the email signature generator free?

Yes. There's no sign-up, no watermark and no limit.

How do I add my signature to Gmail?

Click Copy Signature, then in Gmail open Settings → See all settings → General → Signature, create a new one, paste it and save.

Does it work with Outlook?

Yes. Paste it under Settings → Account → Signatures in Outlook on the web and new Outlook, or File → Options → Mail → Signatures in classic Outlook.

Will my signature look right on phones?

Yes. The signatures are built with email-safe HTML tables that display on iPhone, Android and desktop email apps.

Do I need to know HTML?

No. Fill in the form and copy the result. The HTML is there if you need it.

Can I add my photo or logo?

Yes. Add an image link in the photo field. Images must be hosted online so they appear in every recipient's inbox.

Can I add social media icons?

Yes. Add your LinkedIn, X, Facebook and Instagram links and the icons appear automatically.

Is my information stored?

No. The signature is built in your browser and nothing you type is saved on our servers.

Ready to make your signature?

Pick a template and copy it into your email in minutes.

Create my signature

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